There are a number of common factors you should consider when selecting the right copier for your business.

 

We have our recommendations, but there are other places to find unbiased / independent information to help you make the right choice.

 

The #1 recommendation

• to select a copier that can handle the volume of work for you and your team. You don’t want to select a machine that is too big or too small.

Questions to help you select the right equipment

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Type of photocopiers needed:

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Do you want a monochrome (black) copier or one that also offers colour options too?

 

Capacity questions – based on monthly print estimates

 

• Your current machine can provide a usage meter – a perfect indicator of past volumes

 

Print / Copy: what type of volume do you anticipate to print / copy on an average month?

 

Black volume: ____ Colour volume: _____

 

Scanning: How many pages do you scan per month?

 

Number of users: How many different users will use the photocopier on a regular basis?

 

Do they all need scan to email?

         Fax capability:

 

Do you need fax capabilities on the copier?

 

Life of product:

 

How long will the photocopier last? That is a great question with a challenging answer.

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A great copier that is properly maintained can run for many years – I have seen many small office copiers printing over a million pages with only regular service.

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If you select the right machine, the expected lifespan of a good used printer/ multi-function photocopier can easily run 7+ years.

 

Also, over time your requirements change. A great multi-function machine for a 2-4 person office may not be a great fit if your business grows to a 10-15 person operation. Select what will work for you in the foreseeable future.